PRELIMINARY FY 2001

Presented to the Board of Regents

The development of MSU-Bozeman's annual General Operating budget is a "bottom - up" process in which the President and his Executive Committee are responsible, first, for ensuring that representatives of the university community have an opportunity to participate, and secondly, for eventually balancing institutional needs and constituent requests within the funds available.

Primary Participants in the Budget Development Process

The President and the Vice Presidents are responsible for 1) compiling funding requests from each of their Deans and Directors; 2) soliciting proposals from the Strategic Planning & Budgeting Committee (SPBC); 3) preparing a preliminary budget proposal for discussion with the Deans' Council and the SPBC; and, 4) ultimately crafting a balanced budget which reflects, as best possible, the University's mission, goals, obligations, strategic initiatives, and constituent priorities.

These 14 academic administrators meet with the Provost and Vice President of Academic Affairs on a regular basis, and serve as the Provost's primary source of advice on academic issues, including related fiscal matters.

The SPBC is a 13-member committee, comprised of representatives from all sectors of the University community. It includes the vice presidents; four representatives from Faculty Council; and, one representative each from ASMSU, the Classified Employees Committee, the Dean's Council, Department Heads, and the Professional Employees Council. This Committee is advisory to the President for planning and budget matters, and is charged with the responsibility for 1) reviewing all revenues, expenditures, and funding sources; and, 2) considering all programs from an institutional perspective.

The EMC is an ad hoc group convened by the Vice President for Student Affairs. It is comprised of the Executive Director of University Budgets, the Registrar, the Director of Institutional Research, and the Director of New Student Services. This group is responsible for 1) predicting the number of new and transfer students the University will enroll each Autumn, and 2) reviewing the resultant FTE projections that are developed by the Executive Director of University Budgets.

This position is responsible for 1) coordinating the budget development process; 2) preparing all budget development documents; 3) projecting FTE enrollment levels; 4) projecting revenue levels; 5) implementing the final July 1 budget; and 6) monitoring actual FTE, revenues, and expenditures throughout the year.

The "budget process" for each year is a dynamic process which involves regular reviews and adjustments which begin more than 12 months in advance of the beginning of the budget year, and continue until long after the fiscal year is over. The University has already developed its "first draft" base budget for FY 2001. That was done in conjunction with the finalization of the FY 2000 budget. The remaining phases of the FY 2001 budget development process will include the following major meetings.

At present, the following represents the University's projection of revenues (net of fee waivers) for the current FY00/FY01 biennium.

Initial Listing of Additional Obligations in FY01

At present, the following list represents the University's first, rough draft listing and cost estimates of added obligations for FY01. Each of these must be verified in the future.

Other Proposed Program Enhancements & Budget Adjustments for FY01