MONTANA BOARD OF REGENTS OF HIGHER EDUCATION

Agenda 
Regular Meeting

January 19-21, 2005

Carroll College
1601 N. Benton
Helena, MT 59625

System Issues

Academic / Student Affairs Items

Administrative/Budget Items

Staff & Compensation Items

Workforce Development Items

Consent Agenda

Other than the meeting starting time, the times listed are approximate.  These approximate times are intended to give meeting participants a rough idea of the amount of discussion contemplated, but the Board will move to the next part of the agenda upon the completion of the prior topic.  In addition, agenda items may be rearranged unless an item is listed as having a "time certain." 

Action may be taken on any item on the Agenda.

Overview

WEDNESDAY, January 19, 2005

8:30 - Noon -   BOARD OF EDUCATION MEETING - Carroll College - All Saints Hall

12:00 noon -  Lunch

Note:  The Board of Regents may take action on any item on the committee agendas.  

1:00 - 4:00 p.m.            Academic/Student Affairs Committee meeting - Montana Higher Education Complex, Board Conference Room 102   
(Committee Members: Chair Regent Lynn Morrison-Hamilton, Regent Mike Foster, Regent Kala French, and Regent Richard Roehm)

1:00 - 4:00 p.m.            Budget and Audit OversightCommittee meeting - Carroll College - All Saints Hall (Committee Members:  Chair Regent Mark Semmens, Regent John Mercer, and Regent Lila Taylor)

4:00 - 5:00 p.m.            Staff and Compensation Committee meeting - Carroll College - O'Connell Hall, Room 106 (south side of building, first floor)  (Committee Members:  Chair Regent John Mercer, Regent Richard Roehm, and Regent Mark Semmens)

4:00 - 5:00 p.m.    Workforce Development Committee meeting - Montana Higher Education Complex, Board Conference Room 102  (Committee Members:  Chair Regent Mike Foster, Regent Kala French, Regent Lynn Morrison-Hamilton, and Regent Taylor)

Note:  The Board of Regents may take action on any item on the committee agendas. 

6:00 p.m.      MAS meeting

THURSDAY, January 20, 2005    

7:00 a.m.    Continental Breakfast for Board and Faculty Senate representatives- Carroll College - Carroll College, Campus Center, Hoff Cavanagh Room

7:00 a.m.   Continental Breakfast for meeting participants- Carroll College - Campus Center, All Saints Hall

12:00 to 1:00 p.m.  MAS Luncheon with Regents, Commissioner, Presidents and Chancellors - Carroll College - All Saints Hall

12:00 noon   Lunch

5:00 p.m.   Reception to thank Regent Richard Roehm   - Carroll College - Campus Center, Saints Lobby (Ground Floor)  

or on adjournment of committees

FRIDAY, January 21, 2005

7:00 - 8:15   Board meets with Joint Appropriations Education Subcommittee - Room 102, State Capitol

12:00      Executive Session -Carroll College - Campus Center, Rogers Board Room

BOARD OF EDUCATION MEETING

WEDNESDAY, January 19, 2004    

(Public Comment is welcome during all meetings)

8:30 a.m. - noon    BOARD OF EDUCATION MEETING -Carroll College - All Saints Hall

a.   Roll Call

b.   Approval of Minutes - September 9, 2004

c.   Presentation by Jay Pfeiffer P-20 Data Systems

d.   Board of Public Education Report (Kirk Miller)

e.   Board of Regents Report (John Mercer)

f.    Shared Leadership

g.   Supreme Court Decision on K-12 School Funding Lawsuit

h.   Committee Reports

P-20 Committee

    • P-20 Strategic Planning Update
    • Dual Credit Task Force
    • WICHE/MT P-20 Policy Audit
    • Assessment Alignment Task Force
    • Distant Education Update
    • Counselor Leadership Initiative

Budget Committee

    • Discussion of Biennial Proposals
    • Executive Budget Proposal
    •  Staff Position for Board of Education


Indian Education for All Committee

    • Plan for Implementation
    • Indian Education Summit


Policy and Planning Committee

    • BOE Policy Guidelines
    • Trust Lands Issues

i.    School Renewal Commission Update

j.    Public Comment

k.   Other Business

l.    Adjourn

12:00 noon                   Lunch

BOARD OF REGENTS COMMITTEE MEETINGS

WEDNESDAY, January 19, 2004    

(Public Comment is welcome during all meetings)

Note:  The Board of Regents may take action on any item on the committee agendas.  

1:00-4:00

Academic/Student Affairs Committee meeting Montana Higher Education Complex, Board Conference Room 102
(Committee Members:  Chair Regent Lynn Morrison-Hamilton, Regent Mike Foster, Regent Kala French,  and Regent Richard Roehm)

I.

Review and Adopt Agenda.

II.

 Approval of Minutes.
A.

From the November 17, 2004, meeting of the Committee.

 
B. From the January 11, 2005, conference call meeting of the Committee.

III.

 Portion of the Meeting Devoted to Chief Student Affairs Officers.  (1:30 p.m.)
A. Discussion Items:
1. Follow-Up on the Security Issues Raised at the November Meeting of the Board Regent Hamilton
2. Other areas of concern to the Student Affairs Officers?

IV.

 Portion of the Meeting Devoted to Topics of Concern to Both Academic & Student Affairs Officers.  (2:45 p.m.)
A. The Transfer Audit Regent Hamilton and Roger Barber

1.

 Follow-up to the discussion at the January 11th meeting.
  a. Discussion of an action plan for each recommendation
  b. Possible solutions, work groups, timeline for proposals.
2. Action: ITEM 126-103-R0105, the Transfer Audit
3. Angie Grove, from the Legislative Audit Division, will attend the meeting to serve as a resource during the discussion.
B. Action:  ITEM 126-102-R0105, New Meeting Schedule for the Board   Attachment

V.

 Portion of the Meeting Devoted to Chief Academic Officers.
A. Announcements.
1. Level I memorandum
2. Level II memorandum with academic program items on submission
B. Discussion Items:

1.

 Academic Program Planning
C. Action:  ITEM 125-2851-R1104, A.A.S. degree in Aviation in Bozeman, MSU-Great Falls College of Technology. Cover   Summary    Proposal    Budget  Agreement
D. Action:  ITEM 124-1007-R0704, Graduate certificate in Natural Resources Conflict Resolution, The University of Montana-Missoula.  Cover   Summary   Proposal
E. Action: ITEM 126-101-R0105, Honorary degree policy revisions.

VI.

 Other Business.
VII. Public Comment
VIII. Close:  Review Assignments, meeting schedule, meeting's main points.

 

1:00-4:00

Budget and Audit Oversight Committee meetingCarroll College - All Saints Hall
(Committee Members:  Chair Regent Mark Semmens, Regent John Mercer, and Regent Lila Taylor)
a. FY 06-07 Budget Discussion
b. Enrollment Reserve Policy Discussion
c. Workers Compensation Program Update
d. Athletic Reports
e. Shared Leadership and Other Budget Adjustments
f. Commitment to secure office space - ITEM 126-105-R0105 - Authorization for OCHE to enter into a long-term commitment to secure office space; Office Commissioner of Higher Education
g. Spending Authority - ITEM 126-1012-R0105- Spending Authority - Construction of New Research Lab Facility: The University of Montana-Missoula   Attachment   Attachment 2
h. Increase Authorization - ITEM 126-2003-R0105 Increase Authorization to Construct a Clean Room in the Engineering Physical Sciences Complex; Montana State University-Bozeman   Attachment
i. Native American Student Center - ITEM 126-2004-R0105 Authorization to Submit Request to 59th Legislature for Authority to Construct a Native American Student Center using Non-State Funding; Montana State University-Bozeman
j. Utilize Multi-Modal Variable or Fixed Rate Debt Instruments -ITEM 126-2005-R0105 Authorization to Utilize Multi-Modal Variable or Fixed Rate Debt Instruments, and win Interest Rate Swap Agreement, Series J 2004 Facilities Revenue Bond Issue; Montana State University  Attachment A   Attachment B   Attachment C   Bond Resolution

k.

Execute a Lease for Space in a Private Sector Facility - ITEM 126-2852-R0105- Authorization to Execute a Lease for Space in a Private Sector Facility; Montana State University-Great Falls College of Technology   Lease Agreement

4:00-5:00

Staff and Compensation Committee meeting - O'Connell Hall, Room 106 (south side of building, first floor)

(Committee Members:  Chair Regent John Mercer, Regent Richard Roehm, and Regent Mark Semmens)
a. Multiple year Contracts for Non-tenure Track - ITEM 126-104-R0105 - Approval of Pilot Program on Multiple year Contracts for Non-tenure Track Faculty; Office Commissioner of Higher Education -President Geoff Gamble   Attachment
b. Minutes of 11/15/04 committee meeting
c. Salary Guidelines - Revised per 11/15/04 meeting
d. Lump Sum Bonus provision
e. Dependent Tuition Waiver
f. Data/Research Position for OCHE
g. Classified Staff -MAP optional pay report
h. Other Items

4:00-5:00

Workforce Development Committee meeting - Montana Higher Education Complex, Board Conference Room 102

(Committee Members:  Chair Regent Mike Foster, Regent Kala French, Regent Lynn Morrison-Hamilton, and Regent Taylor)
a. Discussion of Workforce Committee Purpose and Functions
b. Update from Shared Leadership Workforce Committee -Arlene Parisot
c. Workforce Needs Assessment -Arlene Parisot and Dave Gibson
d. Future meetings
e. Other items.

Note:  The Board of Regents may take action on any item on the committee agendas.

6:00

 MAS meeting

BOARD OF REGENTS MEETING

THURSDAY, January 20, 2005

7:00

 Continental Breakfast for Board and Faculty Senate representatives - Carroll College - Campus Center, Hoff Cavanagh Room
7:00 Continental Breakfast for meeting participants - Carroll College - All Saints Hall

8:00 a.m.      Full Board Convenes - Carroll College - All Saints Hall

I. 

ROLL CALL

II.

APPROVAL OF MINUTES

 

 Minutes of the November 17-19, 2004 meeting in Missoula, MT 

III.

SYSTEM ISSUES

a.

 Round Table discussion Governor Schweitzer and Lt. Governor Bohlinger

b.

 Round Table discussion with Legislative Leadership
c. Report from Shared Leadership for a Better Montana Economy Steering Committees - Committee Representatives
d. Update on Trust Lands Issue - Regent Richard Roehm
e. Congressional Delegation Staff on Research and Economic Development - Regent Mike Foster
f. Report on Supreme Court Decision on Snetsinger, et al. v. MUS -Catherine Swift

IV.

DISCUSSION WITH CAMPUS Leaders  (President Gamble, Interim Dean Frazier, Chancellor Sexton, Chancellor Storey, and President Karas) Over the course of several meetings, all of the CEOs, on a rotating basis, will have an opportunity to talk with the Board about important higher education issues, trends and directions, and concerns related to their campuses.  The Commissioner will determine the rotation.

Please also see attached reports
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V. 

 ACADEMIC/STUDENT AFFAIRS ITEMS

a.

 Report from Academic/Student Affairs Committee - Lynn Hamilton
Please see Committee Agenda
b. Presentation on Transfer Audit by Angie Grove, Legislative Audit Division
c. Report from Workforce Development Committee - Regent Foster
Please see Committee Agenda
 

12:00 to 1:00 p.m.        MAS Luncheon with Regents, Commissioner, Presidents and Chancellors - Carroll College - All Saints Hall

12:00 to 1:00 p.m.         Lunch

 

1:00 p.m.                      THE FULL BOARD RECONVENES - Carroll College - All Saints Hall 

VI.

ADMINISTRATIVE/BUDGET ITEMS
a. Report from Budget & Audit Oversight Committee - Mark Semmens
Please see Committee Agenda
b. Report from Staff and Compensation Committee - Regent Mercer
Please see Committee Agenda
5:00

BOARD RECESSES

Upon recess of the meeting, a reception in appreciation to Regent Richard Roehm will be held in ROOM.  Governor Marc Racicot appointed Richard to the Board of Regents in March 1998, and his term on the Board ends February 1, 2005.  Please stop by to wish him well, and thank him for all he has done for the Montana University System.

BOARD OF REGENTS MEETING continued

FRIDAY, January 21, 2005

7:00- 8:15        Board meets with Joint Appropriations Education Subcommittee - Room 102, State Capitol - Presentation by Sheila Stearns and Dave Gibson on Shared Leadership

 

8:30 a.m.          Full Board Reconvenes - Carroll College - All Saints Hall
VII.  STUDENT REPORTS
VIII.

Open Forum for Public Input on MONTANA UNIVERSITY SYSTEM ISSUES

MCA 2-3-103. Public participation ...The agenda for a meeting, as defined in 2-3-202, must include an item allowing public comment on any public matter that is not on the agenda of the meeting and that is within the jurisdiction of the agency conducting the meeting. However, the agency may not take action on any matter discussed unless specific notice of that matter is included on an agenda and public comment has been allowed on that matter      Public matters do not include any pending legal matters, private personnel issues or private student issues.  Please do not attempt to address such issues at this time, or you will be ruled out of order.    
 
IX. CONSENT AGENDA

Staff Items:

a.

 ITEM 126-100-R0105  Staff; Office Commissioner of Higher Education
b. ITEM 126-1000-R0105  Staff; The University of Montana-Missoula
c. ITEM 126-1500-R0105  Staff; Montana Tech of The University of Montana
d. ITEM 126-1500A-R0105  Staff; Montana Bureau of Mines and Geology
e. ITEM 126-1600-R0105  Staff; The University of MontanaWestern
f. ITEM 126-1900-R0105  Staff; The University of Montana-Helena College of Technology
g. ITEM 126-2000-R0105  Staff; Montana State University-Bozeman
h. ITEM 126-2001-R0105 - Authorization to Confer the Title of Professor Emeritus of Anatomy upon William J. Dorgan; Montana State University-Bozeman
i. ITEM 126-2300-R0105  Staff; Agriculture Experiment Stations
j. ITEM 126-2400-R0105  Staff; Cooperative Extension Service
k. ITEM 126-2700-R0105  Staff; Montana State University-Billings
l. ITEM 126-2800-R0105  Staff; Montana State University-Northern
m. ITEM 126-2850-R0105  Staff; Montana State University-Great Falls College of Technology

Academic Items 
b. Level I Memo

Administrative/Budget Items

a.

 ITEM 126-1501-R0105  Authorization to Expend Student Computer Fees; Montana Tech of The University of Montana

X.

 PRESENTATIONS

XI.

CONTINUATION OF UNFINISHED ITEMS

Note:  Items not completed by the end of the meeting will be carried over to the next regularly scheduled meeting.

XII.

BOARD ADJOURNSon completion of business

On Adjournment

XIII.

 EXECUTIVE SESSION  Carroll College  Campus Center, Rogers Board Room
a. Approval of Honorary Degrees from Montana State University-Bozeman

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The Board of Regents will make reasonable accommodations for known disabilities that may interfere with an individual's ability to participate. Persons requiring such accommodations should make their requests to the Office of the Commissioner of Higher Education as soon as possible before the meeting to allow adequate time for special arrangements. You may call or write to: ADA Coordinator, P. O. Box 203101, Helena MT 59620-3101, 406-444-6570, 1-800-253-4091 (TDD)